• Jeffrey Ian Dy

Rules and Regulations Governing the Conduct of the Election for RY 2021-2023

RULE I - General Provisions

Section 1 Title. These Rules shall be known as the RULES AND REGULATIONS GOVERNING THE CONDUCT OF THE ELECTION OF THE TRUSTEES OF THE SUPREME COUNCIL OFTHE KNIGHTS OF RIZAL (KOR) FOR RIZALIAN YEARS 2021-2023. For brevity it may be referred to or cited as the ELECTION RULES OF THE KNIGHTS OF RIZAL for Rizalian year 2021-2023.

Sec. 2 Declaration of Policy. The Rules are intended to facilitate and ensure the holding of fair, orderly, clean and credible elections pursuant to the provisions of the Amended By-Laws of the Order. Sec. 3 Definition of terms. Whenever used in these Rules, the following terms shall mean: (a) Omnibus Election Rules – The Rules (b) Commissioner- member of the Election Tribunal appointed by the Supreme Council. (c) Council The Council (d) OrderThe Knights of Rizal (e) TribunalThe Tribunal created under the 2018 Amended By-laws of the Order

(f) KnightA member of the Order (g) Member in good standing A member who paid his membership fee and othervalid charges and who is not under suspension from the exercise of any membership right and privilege

(h) Chapter in good standing A Chapter that has paid all fees and other charges to International Headquarters.

RULE II - The Election Tribunal

Section 1 Organization. The Election Tribunal shall be composed of five (5) Commissioners who shall be appointed by the Supreme Council. They shall elect from among themselves the Chairman of the Tribunal. The Chairman shall preside over all meetings of the Tribunal. In his absence, the Commissioners present shall elect from among themselves who shall be the presiding officer.

Sec. 2 Meetings. The Tribunal shall meet once every year on the last Saturday of January of every year, except the election year when it shall meet at least once a month or as often as the Chairman or majority of its Commissioners may decide. The election year shall commence ten (10) months before the date for the holding of the election of Trustees of the Supreme Council of the Orderand shall end two (2) months from the holding thereof.


Sec. 3 Quorum. The quorum necessary for all the meetings of the Tribunal shall be at least three(3) Commissioners. No Commissioner may attend by proxy.

Sec. 4 Voting. The Tribunal shall decide by a vote of at least a majority of its Commissionerspresent at a meeting provided there is a quorum. However, in deciding contests involving the qualification of candidates, inclusion or exclusion of voters, conduct of the election, or proclamation of winning candidates, the vote of at least three (3), Commissioners shall be required. No Commissioner may cast a vote in absentia.

RULE III - Nominations Committee


Section 1 Organization. The Nominations Committee, hereafter referred to as the NomCom, shall be composed of a Chairman and three (3) members. The Chairman shall be elected by the Tribunal from among its Commissioners, while the members shall be appointed by the NomCom Chairman from among the Knights of the Order who are in good standing.

Sec. 2 Meetings. The NomCom shall meet as often as may be necessary upon the call by the Chairman or by a majority of its members. Three (3) members shall constitute a quorum for all meetings and shall, in all matters, decide by a vote of at least three (3) members. No member may attend by proxy or vote in absentia.

Sec 3 Functions. The NomCom shall receive all nominations for the position of Trustees of the Supreme Council in such form and substance as the Tribunal may prescribe. The Tribunal shall fix the time and place for the filing of nominations.

The NomCom shall evaluate the qualifications of every nominee and shall determine if he is qualified and shall issue an order approving or disapproving a nomination. No nomination shall be approved unless accepted by the nominee.

The NomCom shall cause the publication of the list of all those who are qualified to be elected as Supreme Trustees at least two months before the day of the election.

Sec. 4 Complaints on eligibility of a candidate. Any complaint on the eligibility of a candidate shall be filed with the NomCom not later than five (5) calendar days after the publication of the list of nominees. The complaint shall be heard and resolved by the NomCom within one (1) week from its filing. Sec. 5 Appeals. The decision of the NomCom on the complaint may be appealed to the Tribunal by the aggrieved party within three (3) calendar days after his receipt of the decision. The Tribunal shall hear and resolve the appeal within one (1) week from the time the appeal is deemed submitted for resolution. The decision of the Tribunal shall be final and immediately executory.

RULE IV - Committee of Canvassers


Section 1 Organization. The Committee of Canvassers, hereafter referred to as the CanCom, shall be composed of a Chairman and three (3) members. The Chairman shall be elected by the Tribunal from among its Commissioners, while the members shall be appointed by the CanCom Chairman from among the Knights of the Order who are in good standing. The CanCom may deputize other members of the Order or members in good standing of any affiliated organization of the Orde to assist the Committee in the performance of its functions.

Sec. 2 Meetings and quorum. The CanCom shall meet as often as may be necessary upon the call by the Chairman or by a majority of its members. Three (3) members shall constitute a quorum for all its meetings and shall, in all matters, decide by a vote of at least three (3) members. No member may attend by proxy or vote in absentia. Sec. 3 Functions. The CanCom shall canvass the votes cast in the election of the Trustees of the Supreme Council in accordance with these Rules and such other rules as the Tribunal may promulgate from time to time. RULE V - Legal Committee

Section 1 Organization. The Legal Committee, hereafter referred to as the LegCom, shall be composed of a Chairman and three (3) members. The Chairman who is preferably a member of the Philippine Bar in good standing, shall be elected by the Tribunal from among its Commissioners, while the members shall be appointed by the LegCom Chairman from among the Knights of the Order who are in good standing. Sec. 2 Meetings and quorum.. The LegCom shall meet as often as may be necessary upon the call by its Chairman, or by a majority of its members. Three (3) members shall constitute a quorum for all its meetings and shall, in all matters, decide by a vote of at least three (3) members. No member may attend meetings by proxy or vote in absentia. Sec. 3 Functions. The LegCom shall assist the Tribunal in the discharge of its duties and responsibilities that require the application or interpretation of legal principles. Every complaint on the qualification of a member to vote, or the inclusion or exclusion of a voter in the list of qualified voters, shall be filed with the LegCom which shall hear and decide the matter within one (1) week from the filing of the complaint. Sec. 4 Appeals. The decision of the LegCom on any such complaint may be appealed by the aggrieved party to the Tribunal within three (3) calendar days from his receipt of the decision. The Tribunal shall resolve the appeal within one week from the time the appeal is deemed submitted for resolution. The decision of the Tribunal shall be final and immediately executory. RULE VI - Individual Vote

Section 1 Who may vote. The following Knights of the Order who are in good standing shall have the right to votein their individual capacity for the nine (9) Trustees of the Supreme Council: 1. A member of the Council of Elders; 2. A member of the incumbent Supreme Council; 3. A Knight with the rank of Knight Grand Cross of Rizal; 4. A Knight with the rank of Knight Grand Officer of Rizal; 5. A Knight who is a lifetime member of the Order; 6. A Chapter Commander; 7. A Deputy Chapter Commander, and 8. A Chapter Chancellor No Knight may vote by proxy or in absentia.

Sec. 2 Qualification. Any Knight is entitled to vote in his individual capacity shall be qualified to vote only if heis a member of the Order in good standing on or before 31 January of the current year. Sec. 3 Definition of Knight in good standing. A Knight of the Order is in good standing if he has paid all membership dues, authorized assessments and other valid charges, plus applicable surcharges due thereon, and who is not under any suspension from the exercise of any membership right or privilege. RULE VII - Chapter Vote Section 1 Chapter vote. A Chapter shall be entitled to one (1) vote for the first five (5) of its paid members, provided, the Chapter is in good standing as of 31 January of the current year. Sec. 2 Definition of Chapter in good standing. A Chapter is deemed in good standing if it has paid to the International Headquarters, the minimum of five (5) membership fees, the Chapter fee, registration fees,authorized assessments and other valid charges, plus applicable surcharges due thereon, and is not under suspension from the exercise of any Chapter right or privilege. Sec. 3 Additional Chapter votes. All Chapters in good standing shall be entitled to additional one (1) vote for every additional fifteen (15) paid members, or a major fraction thereof, in excess of the first five (5) members; Provided however, all the additional members, or a major fraction thereof, are in good standing. Sec. 4 Electoral Delegate. The Chapter entitled to a Chapter vote or votes shall select from among its members anElectoral Delegate and an Alternate Electoral Delegate who shall cast the Chapter vote or votes on behalf of theChapter. The names of the Delegate and the Alternate Delegate shall be submitted by the Chapter to the SupremeCouncil and the Tribunal at least ninety (90) calendar days before the date of the election. The Alternate Delegate shall have the right to vote on behalf of the Chapter only in case the Electoral Delegate is unable to discharge theresponsibility to vote. No Electoral Delegate or the Alternate Electoral Delegate shall vote by proxy or in absentia. RULE VIII - Voters List

Section 1 Individual Voters List. The Executive Director or the Administrative Officer of the Order, shall submit to the Election Tribunal the list of all individual voters at least seventy (70) calendar days before the day of the election. The Tribunal shall cause the publication of the said List not later than sixty (60) days before the day of the election. No Knight of the Order whose name does not appear on the said List shall be allowed to vote in his individual capacity. Sec. 2 Complaints on eligibility of voters. Any complaint on the eligibility of a voter included on the Voters List,or the non-inclusion in the said list of members entitled to vote in their individual capacity, shall be filed with the LegCom within one (1) week after the date of publication of said List specifying in writing the reasons therefore. The LegCom shall decide the complaint within one (1) week from its filing. The decision of the LegCom may be appealed by an aggrieved party to the Tribunal within five (5) calendar days from his receipt of the decision. The decision of the Tribunal shall be final and immediately executory.


Sec. 3 List of Electoral Delegates. The Tribunal shall cause the publication of the list of all Electoral/Alternate Delegates ten (10) days before the day of the election. If no correction of the said List has been requested by theChapters concerned within five (5) days before the day of the election, the said List shall become final and no Knight whose name does not appear on the List shall be allowed to cast the Chapter Votes on behalf of hisChapter. RULE IX – Qualifications of Candidates for the position of Trustee of the Supreme Council


Section 1 Qualifications. Any Knight who is at least a third degree member of the Order, and is in good standing on or before 31 January of the current year, is qualified to be a candidate for the position of Supreme Trustee and to be elected as such: Provided, he is duly nominated in accordance with these Rules.

Sec. 2 Who may nominate. Candidates for Trustee of the Supreme Council may be nominated only by: (1) the Supreme Commander in the event that the candidate is under the International Headquarters; or (2) the ChapterCommander in good standing duly certified by the International Headquarters through the Executive Director/Administrative Officer.

No nomination shall be accepted by the NomCom unless it be in the form prescribed by the Tribunal, properly accomplished, and certified by the Supreme Commander, or Chapter Commander, as the case maybe, that the nominee is a Knight in good standing.

Sec. 3 Seat reserved for Overseas Chapters. There should be one (1) seat reserved for Overseas Chapters in the Supreme Council. The seat for Overseas Chapters representative will be allotted thru rotation basis among Overseas regions as prescribed by the By-laws. The Overseas Region concerned shall submit at least three (3)nominees. In default thereof, the Supreme Council, in its discretion shall make that nomination from the overseas Region concerned unless said Region declined.

Sec. 4 Limitation. Except in the case of the National Headquarters, no Chapter shall nominate more than one (1) candidate. In case of multiple nominations by a Chapter, the last nomination duly made shall supersede all previous ones.

Sec. 5 Deadline. Nominations for Trustees of the Supreme Council must be received by the NomCom at least sixty (60) calendar days before the day of the election. Unless allowed by the Supreme Council, no nomination made beyond this deadline shall be received by the NonCom.

Sec. 6 Acceptance by nominee. No nomination shall be acted upon by the NomCom unless it has been accepted in writing by the nominee.

Sec. 7 Contest. Any complaint on the eligibility of a candidate as Trustee of the Supreme Council shall be filed and resolved under Rule III hereof. RULE X - Conduct of the Voting

Section 1 Day of the election. The election of Trustees of the Supreme Council shall be held during the General Assembly of the Order on such date, time, and place as may be fixed by the Supreme Council.

Sec. 2 Time of voting. Assembly shall open at nine o’clock in the morning and shall close at two o’clock in the afternoon on the day of the election. An extension of the time of voting for thirty minutes may be approved by the Electoral Tribunal on clearly meritorious reasons if there are still voters, who have not voted. For this purpose, thirty minutes before theend of the original time to vote, all those in the room who have not yet voted shall be directed to form a line so that it can truly be ascertained who have not yet voted. After the voting is declared closed by the Tribunal, no one shall be allowed to vote.

Sec 3. Identification of the voter. A voter who was not identified to the satisfaction of the Tribunal shall not be allowed to vote.

Sec. 4 Casting of votes. Voters shall cast their votes by secret balloting. Only the ballots prepared and issued by the Tribunal shall be valid. To ensure the secrecy of voting the Tribunal shall provide for polling booths in the venue of the General Assembly.

Sec. 5 Watchers. Every candidate may appoint a watcher who shall have the right to observe the conduct of the voting. Any objection by a watcher on the conduct of voting shall be brought to the attention of the Tribunal for its disposition. The ruling of the Tribunal shall be final and immediately executory.

Every candidate desiring to appoint a watcher must send the name of the watcher to the Tribunal not later than two (2) days before the day of the election. Only Knights of the Order in good standing may be appointed watchers.

Sec. 6 Manner of voting. [i.] Every voter shall vote for nine (9) candidates as Trustees of the Supreme Council by writing their names on the spaces provided for in the ballot. [ii.] Any vote for a candidate written after the firstnine (9) candidates, shall be considered stray vote. [iii.] If the name of a candidate is written twice or if a name of a person voted is not a candidate, or if the ballot is incomplete, the ballot should be declared as marked and considered invalid ballot.

Sec. 7 List of candidates. The List of Candidates shall be posted by the Tribunal in the polling place.

Sec. 8 Prohibited acts. Acts done during the period of the election which tend to influence, intimidate, or coerce avoter to vote one way or another are prohibited and shall subject the Knight involved to disciplinary sanctions. Should he be a candidate as Trustee of the Supreme Council, he may be ordered disqualified after due process. If, upon the determination of the Tribunal in a proper case brought before it, the prohibited acts have undermined the conduct of the election in such a manner or degree as to seriously affect the results of the election it shall declare a failure of election and recommend to the Supreme Council the holding of another. RULE XI - Canvassing of Votes

Section 1 Procedure. After all the voters have cast their ballots, or the closing time has arrived, the Tribunal shalldeclare the voting closed, and the CanCom shall open, verify and count all the ballots deposited in the ballot box.Any ballot which is found not to be authentic or found to be


marked for identification of the voter shall also be excluded as invalid. Thereafter, the CanCom shall proceed to publicly count and tally all the votes cast in the valid ballots.

Sec. 2 Appreciation of the votes. The generally accepted principles of appreciation of votes shall be observed as provided in Section 6 of Rule X. Sec 3 Objections. Any objection by a candidate, or his watcher, to the conduct of the canvassing shall be resolved by the CanCom. If the candidate or his watcher is not satisfied with the ruling, the objection shall be noted downin writing and signed by the objecting party but shall in no case stop the counting of the votes.

Sec. 4 Minutes of the canvass. The CanCom shall prepare and submit to the Tribunal the Minutes of the canvassing, together with all the objections raised therein. RULE XII - Proclamation of Winning Candidates

Section 1 Report of the CanCom. Upon completion of the canvass, the Chairman of the CanCom shall submit to the Chairman of the Tribunal a report of the number of votes received by each of all the candidates, arranged from the candidate who received the highest number of votes down to the candidate who received the least number ofvotes.

Sec. 2 Proclamation of the winners. The Chairman of the Tribunal shall proclaim the elected nine (9) candidates who obtained the highest number of votes if one of them is a candidate for Overseas representation.If no candidate for Overseas representation is one of them, the candidate for Overseas representation who obtained the highest number of votes in the election shall be proclaimed elected together with the eight (8) other candidateswho obtained the highest number of votes.

Sec. 3 Tie vote. In case of tie of the candidates obtaining the highest number of votes, the tie shall be resolved by drawing of lots between the parties concerned. The drawing of lots shall be conducted by the Chairman of theTribunal. The candidate who wins in the drawing of lots shall be proclaimed elected. RULE XIII - Election Contest

Sec. 1. Election contest. Within five (5) days after the date of the proclamation of the winners, any losing candidatemay contest the result thereof by filing with the Tribunal a verified protest setting forth the specific grounds therefore. The Tribunal shall resolve the protest within one month from the filing thereof.

Sec. 2. Appeal. The party aggrieved by the decision of the Tribunal in the protest may appeal to the Council of Elders within one week from receipt of the decision. The Council of Elders shall resolve the appeal within one month from the time the appeal was received. The decision of the Council of Elders shall be final and immediately executory. RULE XIV - Effectivity

Section 1. Effectivity. These Rules and Regulations Governing the Conduct of Election of the Trustee of Supreme Council of the Knights of Rizal for Rizalian Years 2021-2023 shall take effect this 19th day of February 2021 upon approval by the Election Tribunal and the Supreme Council.




CONFIRMED BY THE SUPREME COUNCIL REGULAR MEETING THIS 19th day of FEBRUARY 2021 AT THE KNIGHTS OF RIZAL INTERNATIONAL HEADQUARTERS BUILDING, BONIFACIO DRIVE, PORT AREA, MANILA.



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